All HR email templates
Follow-up
Application Received Confirmation Template
An automated acknowledgment email sent immediately when a candidate submits an application. Sets expectations and makes a strong first impression before you've even reviewed their CV.
Copy
We received your application — [JOB_TITLE] at [COMPANY_NAME]
Copy
Hi [CANDIDATE_FIRST_NAME],
Thank you for applying for the [JOB_TITLE] position at [COMPANY_NAME]!
We've received your application and our team will review it carefully. We aim to be in touch within [TIMEFRAME — e.g., 5-7 business days] with an update.
In the meantime, you're welcome to learn more about us:
🌐 [COMPANY WEBSITE]
💼 [CAREERS PAGE / ABOUT US]
If you have any questions, feel free to reach out to [RECRUITER_EMAIL].
Thanks again for your interest — we look forward to reviewing your application.
Best,
[RECRUITER_NAME]
[COMPANY_NAME]
Customisation Tips
- Automate this immediately upon application submission — candidates who don't hear back often re-apply or assume their application was lost
- Set a realistic review timeframe and stick to it
- Include a link to your company's 'about us' page — gives candidates something to explore while waiting
- KiteHR can send this automatically for every application to your jobs
Placeholders
Replace all items in [SQUARE BRACKETS] with the relevant information before sending.
[CANDIDATE_FIRST_NAME]
[COMPANY_NAME]
[JOB_TITLE]
[RECRUITER_NAME]
[DATE]
Stop copying and pasting
KiteHR lets you automate this email to every candidate in one click — personalised with their name, role, and stage automatically.
Try email automation for freeAutomate your hiring emails
Stop copying and pasting. Send to 100 candidates in one click.
KiteHR includes built-in email templates and AI email drafting. Send personalised messages to every candidate automatically — completely free.