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Compliance
Background Check Request Email Template
An email to a candidate explaining that a background check is required as part of the hiring process, and providing instructions to complete it.
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Background check — next step for your [JOB_TITLE] offer
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Hi [CANDIDATE_FIRST_NAME],
Congratulations again on your offer for the [JOB_TITLE] role at [COMPANY_NAME]!
As part of our standard onboarding process, we conduct a background check for all new hires. This is routine and applies to all positions.
What this includes:
• [LIST OF CHECKS — e.g., identity verification, right-to-work, employment history, DBS check]
What we need from you:
Please complete the background check process by [DEADLINE] using the link below:
[BACKGROUND CHECK PROVIDER LINK]
The process typically takes [TIMEFRAME — e.g., 2-5 business days] once you've submitted your details. You'll be notified directly by [PROVIDER NAME] once it's complete.
If you have any questions or concerns, please don't hesitate to get in touch.
Best,
[RECRUITER_NAME]
[COMPANY_NAME]
Customisation Tips
- Always mention that background checks are standard for all new hires — prevents candidates feeling singled out
- Set a clear deadline for completion to keep the start date on track
- Explain exactly what the check covers — surprises create anxiety
- Ensure your background check process complies with local employment law (GDPR, EEOC, etc.)
Placeholders
Replace all items in [SQUARE BRACKETS] with the relevant information before sending.
[CANDIDATE_FIRST_NAME]
[COMPANY_NAME]
[JOB_TITLE]
[RECRUITER_NAME]
[DATE]
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