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Follow-up
Candidate Follow-Up Email Template
A follow-up email to re-engage a candidate who hasn't responded, or to update them on where they are in the process. Keeps the relationship warm and your pipeline moving.
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Following up — [JOB_TITLE] at [COMPANY_NAME]
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Hi [CANDIDATE_FIRST_NAME],
I wanted to follow up on my previous message regarding the [JOB_TITLE] role at [COMPANY_NAME].
[Customise one of the following:]
Option A (no response): I understand you may be busy, but we're genuinely interested in speaking with you and didn't want you to miss out if timing or circumstances have changed. If you're still interested, I'd love to connect — just reply to this email and we'll take it from there.
Option B (process update): We're still actively progressing with your application and expect to have an update for you by [DATE]. Thank you for your patience — we appreciate it.
Please feel free to reach out if you have any questions in the meantime.
Best,
[RECRUITER_NAME]
[COMPANY_NAME]
Customisation Tips
- Send follow-ups no earlier than 5 business days after the initial message
- Limit to one follow-up — two unanswered emails is a clear signal
- Keep the tone light and not pushy — they may genuinely be busy
- Include your direct contact details to make it easy to respond
Placeholders
Replace all items in [SQUARE BRACKETS] with the relevant information before sending.
[CANDIDATE_FIRST_NAME]
[COMPANY_NAME]
[JOB_TITLE]
[RECRUITER_NAME]
[DATE]
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