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Onboarding
First Day Instructions Email Template
A practical email sent the evening before or morning of a new employee's first day with all the logistical details they need to arrive confidently.
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See you tomorrow, [FIRST_NAME]! — First day details
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Hi [FIRST_NAME],
Tomorrow's the day! Here are the details for your first day with [COMPANY_NAME].
🗓 Date: [START_DATE]
🕐 Time: Please arrive / sign on at [TIME]
📍 If coming to the office:
Address: [FULL ADDRESS]
Parking: [PARKING DETAILS]
Building entry: [ENTRY INSTRUCTIONS / buzz for reception / look for X]
Ask for: [RECEPTIONIST / BUDDY NAME]
💻 If working remotely:
Log in to [SLACK / TEAMS / ZOOM] at [TIME]
Your login credentials: [INSTRUCTIONS / will be waiting in your inbox]
Your buddy [NAME] will ping you to say hello
👤 Your first meeting: [TIME] — [MEETING DESCRIPTION] with [HOST NAME]
If anything comes up this evening or tomorrow morning, don't hesitate to call me directly: [PHONE NUMBER]
So looking forward to having you with us. See you tomorrow!
[HR_NAME / MANAGER_NAME]
[COMPANY_NAME]
Customisation Tips
- Send the evening before — first-day nerves are real and this gives them reassurance
- Include a direct phone number for genuine emergencies
- Be specific about building entry — 'walk to reception' is not enough in large offices
Placeholders
Replace all items in [SQUARE BRACKETS] with the relevant information before sending.
[CANDIDATE_FIRST_NAME]
[COMPANY_NAME]
[JOB_TITLE]
[RECRUITER_NAME]
[DATE]
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