All HR email templates
Internal
Internal Job Posting Email Template
An email sent to the company's employees to announce an open role and invite internal applications. Posting internally first supports career development and shows investment in your team.
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Internal opportunity: [JOB_TITLE] — applications open
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Hi team,
We're excited to share that we're hiring for [JOB_TITLE] — and we're opening up applications internally first.
📌 Role: [JOB_TITLE]
📍 Location: [LOCATION / Remote]
💰 Salary: [SALARY BAND]
⏱ Start date: [TARGET START DATE]
About the role:
[2-3 sentences summarising what this person will own and why it matters]
Who we're looking for:
[2-3 key requirements]
How to apply:
If you're interested, please send your CV and a short note explaining your interest to [CONTACT EMAIL] by [INTERNAL DEADLINE].
If you know a great external candidate, please refer them via our referral programme — [REFERRAL DETAILS / LINK].
Questions? Reach out to [HIRING_MANAGER_NAME] directly.
Thanks,
[HR_NAME / HIRING_MANAGER]
Customisation Tips
- Post internally at least 1 week before going external — shows respect for your team's growth
- Include the salary band — employees shouldn't have to apply blind
- Remind employees of the referral programme — internal networks are a great source
- Be clear about whether internal applicants will be prioritised or evaluated equally
Placeholders
Replace all items in [SQUARE BRACKETS] with the relevant information before sending.
[CANDIDATE_FIRST_NAME]
[COMPANY_NAME]
[JOB_TITLE]
[RECRUITER_NAME]
[DATE]
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