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Scheduling
Interview Confirmation Email Template
A confirmation email sent after a candidate has accepted an interview invitation. Reinforces the key details and makes the candidate feel welcomed.
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Confirmed: Your interview for [JOB_TITLE] on [DATE]
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Hi [CANDIDATE_FIRST_NAME],
This is a confirmation of your upcoming interview for the [JOB_TITLE] role at [COMPANY_NAME].
Here's a summary of the details:
š
Date: [DATE]
š Time: [TIME] [TIMEZONE]
š [Video call link: LINK / Address: ADDRESS]
š¤ You'll be meeting with: [INTERVIEWER_NAME], [TITLE]
ā± Duration: [DURATION]
A few things that may be helpful:
ā¢ [Any specific preparation ā e.g., "Feel free to come prepared to discuss a project you're proud of"]
ā¢ [If in-person: parking/transport directions, building entry instructions]
If anything comes up and you need to reschedule, please let me know as soon as possible and we'll make it work.
We're looking forward to meeting you!
Best,
[RECRUITER_NAME]
[COMPANY_NAME]
Customisation Tips
- Send the confirmation immediately after the candidate confirms ā don't wait until the day before
- Include practical details like parking instructions or building entry for in-person interviews
- Add one light preparation prompt to help them feel ready without pressure
- Always include a clear contact in case they need to reschedule
Placeholders
Replace all items in [SQUARE BRACKETS] with the relevant information before sending.
[CANDIDATE_FIRST_NAME]
[COMPANY_NAME]
[JOB_TITLE]
[RECRUITER_NAME]
[DATE]
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