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Scheduling
Interview Invitation Email Template
An email inviting a candidate to interview for a role. A well-written invitation sets a professional tone and gives the candidate everything they need to prepare.
Default templateTechnical / assessment round
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Interview Invitation — [JOB_TITLE] at [COMPANY_NAME]
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Hi [CANDIDATE_FIRST_NAME],
Thank you for applying for the [JOB_TITLE] position at [COMPANY_NAME]. We've reviewed your application and would love to invite you to an interview.
Here are the details:
📅 Date: [DATE]
🕐 Time: [TIME] [TIMEZONE]
📍 Format: [Video call / In-person at: ADDRESS]
⏱ Duration: Approximately [DURATION]
👤 Interviewer(s): [INTERVIEWER_NAME(S)], [TITLE(S)]
[If video call: We'll be using [Zoom / Google Meet / Teams]. The link is: [MEETING_LINK]]
During the interview, we'll discuss your background and experience, and you'll have the opportunity to learn more about the role and our team.
To confirm your attendance, please reply to this email or click here: [BOOKING_LINK]
If the proposed time doesn't work for you, let me know and we'll find an alternative.
Looking forward to speaking with you!
Best regards,
[RECRUITER_NAME]
[COMPANY_NAME]
Variant: Technical / assessment round
Technical Interview Invitation — [JOB_TITLE] at [COMPANY_NAME]
Hi [CANDIDATE_FIRST_NAME],
Congratulations on progressing to the next stage of our [JOB_TITLE] interview process at [COMPANY_NAME]!
We'd like to invite you to a technical interview with [INTERVIEWER_NAME], [TITLE].
📅 Date: [DATE]
🕐 Time: [TIME] [TIMEZONE]
📍 Format: [Video call / In-person]
⏱ Duration: [DURATION]
🔗 Meeting link: [LINK]
What to expect:
[BRIEF DESCRIPTION OF FORMAT — e.g., "This will be a 45-minute live coding session. You're welcome to use your preferred language and IDE."]
Please come prepared to discuss your approach and ask any questions you may have about the role.
Let me know if the time works for you, or suggest an alternative and we'll make it work.
Best,
[RECRUITER_NAME]
Customisation Tips
- Include all logistical details in the first email — candidates shouldn't have to ask for the meeting link
- Mention the interviewers' names and titles so candidates can research them in advance
- Specify the duration accurately — this helps candidates plan their day
- Add a booking link (Calendly) to reduce back-and-forth scheduling
Placeholders
Replace all items in [SQUARE BRACKETS] with the relevant information before sending.
[CANDIDATE_FIRST_NAME]
[COMPANY_NAME]
[JOB_TITLE]
[RECRUITER_NAME]
[DATE]
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