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Offer
Job Offer Email Template
The email that accompanies or precedes a formal offer letter. Should be warm, celebratory, and clear on next steps. This is the moment — make it memorable.
Default templateVerbal offer follow-up
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Offer of Employment — [JOB_TITLE] at [COMPANY_NAME] 🎉
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Hi [CANDIDATE_FIRST_NAME],
We're delighted to offer you the position of [JOB_TITLE] at [COMPANY_NAME]!
On behalf of the whole team, I want to say how excited we are about the prospect of you joining us. You impressed everyone you spoke with throughout the process and we genuinely believe you'll make a huge impact here.
Here's a summary of your offer:
Position: [JOB_TITLE]
Start date: [PROPOSED_START_DATE]
Salary: [SALARY] per year
Benefits: [KEY BENEFITS — health, pension, equity, etc.]
Location: [LOCATION / Remote]
A formal offer letter with the complete terms and conditions is attached / will follow shortly.
Please take the time you need to review everything. We'd love to hear back from you by [DECISION_DATE] if possible.
In the meantime, please don't hesitate to reach out with any questions — I'm happy to jump on a call to discuss anything further.
Congratulations again, [CANDIDATE_FIRST_NAME]. We can't wait to welcome you to the team!
Warm regards,
[RECRUITER_NAME]
[COMPANY_NAME]
Variant: Verbal offer follow-up
Following up on our call — Offer for [JOB_TITLE]
Hi [CANDIDATE_FIRST_NAME],
It was wonderful speaking with you earlier today! As discussed, I'm following up to confirm our offer for the [JOB_TITLE] role at [COMPANY_NAME].
As outlined on our call:
• Salary: [SALARY]
• Start date: [START_DATE]
• Benefits: [SUMMARY]
The formal offer letter will be sent to [EMAIL] shortly. Please review everything at your leisure and let us know if you have any questions.
We're so excited about the possibility of you joining us. Looking forward to hearing from you!
Best,
[RECRUITER_NAME]
Customisation Tips
- Make it warm and personal — this is an exciting moment for the candidate
- Include the key compensation details in the email body — don't make them search the attachment
- Set a clear decision deadline (usually 3-7 days) but be flexible if they ask for more time
- Offer to jump on a call — candidates often have questions they're hesitant to put in writing
Placeholders
Replace all items in [SQUARE BRACKETS] with the relevant information before sending.
[CANDIDATE_FIRST_NAME]
[COMPANY_NAME]
[JOB_TITLE]
[RECRUITER_NAME]
[DATE]
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