All HR email templates
Offer
Offer Letter Follow-Up Email Template
A follow-up email to a candidate who received an offer letter but hasn't responded within the expected decision window. Should be warm and curious, not pressuring.
Copy
Checking in — [JOB_TITLE] offer from [COMPANY_NAME]
Copy
Hi [CANDIDATE_FIRST_NAME],
I just wanted to check in about the offer we sent over for the [JOB_TITLE] role. I hope you've had a chance to review everything.
We remain very excited about you joining the team and want to make sure you have everything you need to make your decision.
If you have any outstanding questions about the role, team, compensation, or anything else — please don't hesitate to reach out. I'm happy to jump on a call and talk through anything.
We're hoping to finalise things by [DATE] if possible. Please let us know if you need any additional time.
Looking forward to hearing from you!
Best,
[RECRUITER_NAME]
[COMPANY_NAME]
Customisation Tips
- Wait the full decision window before following up — respect the candidate's timeline
- Keep it warm and curious, not pressuring — you want them to want to join
- Offer a call — sometimes hesitation is about an unanswered question, not the offer itself
- If they need more time, give it graciously unless you genuinely have a competing candidate
Placeholders
Replace all items in [SQUARE BRACKETS] with the relevant information before sending.
[CANDIDATE_FIRST_NAME]
[COMPANY_NAME]
[JOB_TITLE]
[RECRUITER_NAME]
[DATE]
Stop copying and pasting
KiteHR lets you automate this email to every candidate in one click — personalised with their name, role, and stage automatically.
Try email automation for freeAutomate your hiring emails
Stop copying and pasting. Send to 100 candidates in one click.
KiteHR includes built-in email templates and AI email drafting. Send personalised messages to every candidate automatically — completely free.