All HR email templates
Follow-up
Thank You For Applying Email Template
A personalised thank-you email sent after a candidate has completed an interview. Different from a rejection — this is a warm post-interview touchpoint while you're still deciding.
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Thank you for interviewing with [COMPANY_NAME]
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Hi [CANDIDATE_FIRST_NAME],
Thank you so much for taking the time to interview for the [JOB_TITLE] role at [COMPANY_NAME]. We genuinely enjoyed our conversation.
We're currently completing our final interviews and expect to be in touch with an update by [DATE].
In the meantime, please don't hesitate to reach out if you have any questions.
Best,
[RECRUITER_NAME]
[COMPANY_NAME]
Customisation Tips
- Send within 24 hours of the interview — don't leave candidates in silence
- Include a specific timeline for the next update — reduces candidate anxiety
- This is NOT a rejection — it is a holding email while you complete the process
Placeholders
Replace all items in [SQUARE BRACKETS] with the relevant information before sending.
[CANDIDATE_FIRST_NAME]
[COMPANY_NAME]
[JOB_TITLE]
[RECRUITER_NAME]
[DATE]
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